Assistant Manager / Manager – MEP Quantity Surveying & Billing

Key Responsibilities

1. Quantity Surveying, BOQ & Estimation

• Prepare, review, and validate detailed MEP Bills of Quantities (BOQs) based on drawings, specifications, and project requirements.

• Conduct quantity take-offs, rate analysis, cost estimation, and cost planning for electrical, HVAC, plumbing, firefighting, and other applicable MEP services.

• Review drawings and specifications to identify quantity discrepancies, scope gaps, and potential cost implications.

• Support tender preparation, vendor quotations, commercial comparisons, and MEP costing for client proposals.

2. Client Billing & Revenue Management

• Prepare and submit client running account bills, milestone-based bills, and final bills as per project progress and contractual terms.

• Ensure bills are supported by approved measurements, BOQs, work completion records, and other required documentation.

• Track billing milestones, submission timelines, certification status, and outstanding payments.

• Coordinate with project teams and clients to resolve billing queries and support timely payment realisation.

3. Subcontractor & Vendor Billing

• Verify subcontractor and vendor bills against work orders, approved BOQs, site measurements, and actual work completed.

• Conduct joint measurements and validate quantities before bill certification.

• Reconcile billed quantities, executed quantities, approved rates, advances, and applicable deductions.

• Recommend payments based on verified work completion, contractual terms, and approved documentation.

4. Commercial Management & Cost Control

• Monitor budget versus actual and committed costs for MEP packages.

• Track project margins, cost deviations, expenditure, and potential cost overruns.

• Maintain project cost trackers, billing records, and commercial reports.

• Identify commercial risks and recommend corrective actions to improve cost efficiency and protect project margins.

5. Variation & Change Order Management

• Identify changes in project scope, design, specifications, and site requirements.

• Prepare variation statements, rate analysis, and cost impact assessments.

• Ensure variations are documented, commercially evaluated, and approved by the relevant stakeholders.

• Track approved variations through client billing and subcontractor settlements to avoid revenue leakage.

6. Site Measurement & Execution Coordination

• Conduct site visits to verify quantities, measurements, and completed MEP works.

• Validate execution against approved drawings, BOQs, and contractual scope.

• Coordinate with MEP Design, Project Managers, Site Engineers, Procurement, Finance, clients, and subcontractors to resolve technical and commercial discrepancies.

• Support identification of rework, scope gaps, and measurement mismatches affecting project costs.

7. Cash Flow & Final Account Closure

• Support project cash-flow tracking through billing forecasts, payment follow-ups, and monitoring of outstanding receivables and payables.

• Reconcile client bills, subcontractor accounts, advances, and variations.

• Prepare final account statements and coordinate the closure of client and subcontractor accounts upon project completion.

8. Documentation & Reporting

• Maintain accurate BOQs, rate analysis sheets, measurement records, work orders, billing documents, variation logs, and cost trackers.

• Prepare periodic reports on project costs, billing progress, outstanding payments, variations, and budget deviations.

• Ensure commercial documentation is complete, traceable, and aligned with contractual requirements.